Every entryaccounted for.Every month,on the sixth.
A Johannesburg bookkeeping practice. We take custody of the ledger, keep it submission-ready, and get every SARS and CIPC return in before the deadline rather than on it.
Monthly close · VAT201 · EMP201
Payroll · CIPC · Clean-up · AFS
The ledger
A practice, not a portal
Bookkeeping went to software and something went missing with it. Transactions are matched by a rule nobody wrote down, a dashboard turns green, and the business is no closer to knowing what it earned. Automation is excellent at the matching. It is indifferent to whether the answer is true.
We built swan786 ventures around the opposite premise. Software does the mechanical work — feeds, capture, rules, integrations — and a named human is accountable for whether the ledger tells the truth. Every close is signed off by a reviewer who did not do the posting.
What that buys you is not tidier accounts. It is a business that never finds out about a problem from a SARS letter, and an owner who can make a decision in the first week of the month and be right.
- Take custody of the ledger, end to end
- Hold a close date you can plan around
- Prepare and file VAT201, EMP201 and EMP501
- Keep CIPC and COIDA current
- Sign off your AFS — your accountant does
- Give tax planning or structuring advice
- Guess at an entry to hit a deadline
- Route you through a general support queue
The close, in five movements
Inspection
We read your books, your SARS profile and your CIPC record before we say a word about any of them.
- Ledger review
- SARS and CIPC status
- Findings note
- Fixed quote
Reconstruction
Backlogs cleared, returns brought up to date, the chart of accounts rebuilt around your trade.
- Backlog cleared
- Returns brought current
- Accounts redesigned
The Close
A fixed close date, held. Day six unless we agree otherwise.
- Day-six close
- One question list
- Pack within 48h
The Submissions
EMP201 by the seventh. VAT201 by the last business day. Nothing filed late.
- EMP201 by the 7th
- VAT201 by month-end
- CIPC by anniversary
The Review
The conversation the numbers have been asking for.
- Forecast vs actual
- Provisional tax planned
- Decisions logged
Trades we know cold
Retail & E-commerce
Yoco, PayFast and Ozow settlement reconciliation, Takealot and Shopify payouts net of commission, stock and cost of sales, VAT on imports and the deferment account.
Professional Services
Work in progress, unbilled fees, recovery and write-off rates, partner and member drawings, and the loan account discipline that keeps SARS uninterested.
Construction & Trades
Job costing, retention receivable and payable, progress certificates, subcontractor and labour broker treatment, CIDB grading support and COIDA good standing.
Restaurants & Hospitality
Daily cash-up reconciliation, tips and service charges, wastage and theft variance, prime cost tracking, liquor stock and contribution per site.
Transport & Logistics
Cost per kilometre, fuel and toll reconciliation, fleet wear-and-tear, instalment sale agreements, driver payroll and cross-border VAT on exports.
NPOs & Public Benefit
Restricted and unrestricted fund accounting, donor and grant conditions tracked to the cent, section 18A receipts, and reporting fit for a board of trustees.
Terms of engagement
Daybook
Get a quoteUp to 150 transactions / month
Sole proprietors and small Pty Ltds with one entity, no staff and straightforward flows.
General Ledger
Get a quoteUp to 600 transactions / month
Growing companies with staff, suppliers and a VAT registration to keep current.
Full Set
Get a quoteUnlimited transactions
Groups, multi-site operators and businesses that need a finance head in the room.
Ledger notes
Send us the books.
We will tell you exactly what is wrong with them.
The inspection is a structured review of your ledger, software and source documents. It ends in a written findings note — what is broken, what is untidy, what is fine, and what each costs to fix.
